Meeting documents

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Members considered a report which provided an update on the joint waste collection programme and during which the following key points were made:

 

Health and Safety

 

The revised procedures in terms of monitoring health and safety issues had been implemented and were working well with a noticeable decrease in incidents which was welcomed.  Close monitoring would continue and members kept informed of any issues.

 

Contract Update

 

The Legal Services Manager advised members that the formalities of the contract procedures were almost complete with the need for Contract Documents to be signed.  All copies of the contract were with Chiltern District Council.

 

Depots and Facilities

 

Clay Lane

 

Members were advised that Serco had looked for an alternative site, Halifax Road, in Wycombe but the planning process had been delayed due to incorrect completion of information on the planning forms.  There were potential issues in relation to other companies occupying the site and whether they would be required to relocate and Members urged officers to ensure that regular contact was maintained with such companies.

 

There was some concern expressed by members and officers in relation to the current management processes used at the Clay Lane site and officer discussions were on going to address the issues.  It was noted that previously members had attended a site visit at the London Road site to be more aware of issues and highlight any key areas for action, which proved very useful.  A similar exercise was agreed to be arranged for the Clay Lane site in the near future.

 

London Road

 

It was reported that due to recent changes and improvements at the site good progress was being made.

 

BCC Interface

 

It was reported that no further update had been received on the long term options for Bio Infrastructure across Buckinghamshire and it was understood that the procurement strategy was to be produced by the end of April.

 

IAA

The Inter Authority Agreement (IAA) remained a red risk.  The Chief Executive advised members that the IAA was yet to be agreed and currently a response was awaited from Aylesbury Vale District Council.  Members were to be kept updated of progress on this.

 

Service Delivery

It was reported that on the 3^rd March 2014 the first year of the joint waste contract ended, which coincided with the Serco set deadline to achieve a “steady state”.  During the first week of March missed collections out of approximately 325,000 had been:

·         March Week 1 - 325 reported miss containers or 0.1% report errors

·         March Week 2 - 328 reported miss containers or 0.1% report errors

·         March Week 3 - 352 reported miss containers or 0.1% report errors

This was against a target of 400 miss containers a week.

 

Collect and returns remain higher at a higher reported error rate.  Missed collections out of approximately 8,850 had been:

·         March Week 1 - 59 reported miss containers or 0.66% report errors

·         March Week 2 - 83 reported miss containers or 0.93% report errors

·         March Week 3 - 62 reported miss containers or 0.66%

This was against a target of 30 miss containers a week.

 

It was identified there was a need to review the number of people on the Collect and Return list to check whether all still required this service or that alternative services would be more suitable for them.

 

Phase Three - New Service

It was reported that Phase Three was progressing well and customer contact was low due to good progress.

 

Phase Four - Recycling Centres

It was reported that the bring sites / local recycling centres were being reviewed to understand what level of sites would need to be maintained following the introduction of enhance kerbside collection of recycling.  A trial was also due to commence for the removal of one site. It was noted that to minimise any increase in fly tipping due to a removal of one site the Waste Service was in regular liaison with the County Council.  Any issues that may arise would be for the Bucks Joint Partnership to address.

 

Communications

In terms of Press items the situation was positive and there had been minimum impact of negative stories in the Press.  Members were advised that it may be of benefit to promote the establishment and success of the joint contract more proactively as this was a good strong contract achieving results.  The press activity was planned in accordance with appropriate timing and reputation of the Council.

 

 

 

Performance Figures

The key task in respect of performance figures was that figures were being integrated between the two authorities (Chiltern DC and Wycombe DC).

 

Risk Register

The Committee considered the Risk Register and it was noted that the information was to be refreshed in preparation for the next meeting with a possible revised format. 

 

RESOLVED -

That the report be noted.